Sponsorship Policies

Sponsorship Rules and Regulations

  • Contract for Space
    • The receipt by the conference of your signed Application/Contract to Participate accompanied by payment of the initial required deposit will constitute a processed application. All approved applications will be accepted on a first come/first serve basis. Once allotted space has been filled, a waiting list will be maintained with space assigned if it becomes available or in the event of a cancellation. The conference reserves the right to cancel all or part of the conference and shall be obligated only to return that portion of prepaid fees not expended or committed.
  • Participants
    • All Participants must meet the following criteria:
      • Uphold the highest standards and professional image of BasisCode Compliance and other Participants.
      • Discuss only products or services which directly relate to compliance services for financial institutions.
      • Agree not to sell any products or services.
    • Participant Regulations
      • No private functions may take place during the conference without prior consent of conference management.
      • No audio presentations are permitted that are not include as part of the conference agenda.
      • Agree to abide by all laws, ordinances and regulations. Participants shall not engage in illegal activities.
    • Assignment
      • Participants are prohibited from transferring or assigning their sponsorship.
    • Liability
      • Participants agree to assume all risks of loss, injury, theft or damage of any kind to any materials or component thereof, and to assume all liability for damage to property, person or persons arising from accidental or other causes incidental to materials and hereby releases the BasisCode Compliance, other participants, conference, attendees, representatives, and employees of Tradewinds Island Resorts from any and all claims of injury, loss or damage.
      • The conference including BasisCode Compliance LLC expressly disclaims all liability, expressed or implied, for the truth or legality of the content of any exhibit or material distributed.
    • Enforcement
      • The conference reserves the right to refuse or revoke any person or company from the conference. And the conference may amend, add or delete from these resolutions as it deems necessary and such shall be fully binding on participants.
    • No Use of Name
      • Participants acknowledges that the BasisCode Compliance LLC is the sole owner of its name and marks in any advertising or other communication. Participants may not utilize the conference verification/acceptance process in any ways to state or imply an endorsement of its products or services by the conference. Participant agrees to indemnify BasisCode Compliance LLC, the conference from any loss or damages arising from violation of this rule or from any communication which states or implies endorsement or the participant or its products or services by the conference.
    • Participant Information
      • Participants agree to have their public information posted on the BasisCode.com website. Participants will not have the ability to approve this Information since it will be gathered from information on their website. Participants who agree to sponsor additional logoed Items, will provide BasisCode Compliance with their logo and agree that it be used appropriately.
    • Impossibility
      • The conference reserves the right to cancel if strikes, natural disasters, disruption in the transportation network or other events make it impossible or inadvisable to hold events. If cancellation occurs under this provision, participant fees will be returned to the extent funded by the exhibitor’s insurance.
  • Cancellation Policy
    • Deposits are refundable. Cancellation requests must be submitted in writing. If cancellation occurs after September 30, 2021 and before October 31, 2021, 50% of the total fee agreed upon in participant’s Application/Contract to Exhibit will be due and payable with written cancellation. If cancellation occurs on or after October 31, 2021, 100% of the total fee agreed upon in Application/Contract to Exhibit will be due and payable with written cancellation. BasisCode reserves the right to cancel the conference at any time and will refund all proceeds.